The Rules and Club Constitution are as follows.
- The name of the Club is Reed Cricket Club.
- The objects of the club are the provision of opportunities for recreation, social intercourse, and refreshment for the benefit of members, and the provision and maintenance of a Club House at the Reed Village Green, Reed, Near Royston, Herts.
- The Club will ensure a duty of care to all members of the club by adopting and implementing the ‘ECB SAFE HANDS – WELFARE OF YOUNG PEOPLE IN CRICKET’ policy, and any future versions of the policy.
- To comply with the requirement of it’s Clubmark status obligations, the Club shall adopt and implement the ECB Club Inclusion and Diversity Policy and any future versions of this policy. Similarly, to comply with the requirement of it’s Clubmark status obligations, the Club shall adopt and implement the ECB Equity Policy and any future versions of this policy.
- Every candidate for membership shall be proposed and seconded by Members of the Club. His or her full name and address and occupation and the name of the proposer and the seconder shall be communicated in writing to the Honorary Secretary, who shall cause these particulars to be exhibited prominently in the Club House in a part frequented by Members for a period of at least two days before his or her election as a Member. Until the candidate is elected as a Member he shall not be entitled to any of the privileges of the Club.
- Candidates for Membership shall be elected by the Committee at its sole discretion or shall be elected at a General Meeting of the Club.
- The Management of the Club shall be entrusted to a General Committee of no more than twenty Club Members consisting of the PRESIDENT, CLUB CAPTAIN, CLUB CHAIRMAN, 2ND XI CAPTAIN, SUNDAY CAPTAIN, HONORARY SECRETARY, HONORARY TREASURER, HONORARY SOCIAL SECRETARY, HONORARY MATCH SECRETARY, BAR COMMITTEE CHAIRMAN, GROUND COMMITTEE CHAIRMAN, COLTS LIAISON OFFICER, WELFARE OFFICER, UNDER 25 REPRESENTATIVE, FUNDRAISING OFFICER, COACHING COORDINATOR and up to FOUR other members of the club elected at the Annual General Meeting. Every Member of the General Committee, with the exception of the PRESIDENT, shall retire at the end of one year’s service, but shall be eligible for re-election. The UNDER 25 REPRESENTATIVE must be under 25 when elected. The Committee shall meet at such times as the Committee shall determine, and at all meetings of the General Committee EIGHT shall form a quorum.
- No nomination for the post of PRESIDENT can be accepted unless a proposed and seconded nomination, with the signed agreement of the nominee, is received by the Honorary Secretary in writing, at least three weeks prior to the Annual General Meeting. The nomination for President will then be notified to members on the Club website, included in the formal published Notice of the AGM, and also posted on the Club notice board.No nomination for the post of VICE PRESIDENT can be accepted unless a proposed and seconded nomination has been received by the Honorary Secretary in writing at least three weeks prior to the proposed Annual General Meeting.
- The General Committee shall have power at any time and from time to time to fill any casual vacancy among the Officers and the Committee.
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- Every Member shall pay on being admitted to the Club an annual subscription which shall be fixed from time to time by the Club’s General Meeting. The Clubs Annual Subscription(s) will cover a calendar year, that being the period January to December in any year. The date or dates of subscription payments falling due for payment shall be determined by the Clubs General Committee. The Committee may, at their discretion, reduce subscriptions to individual members in recognition of services rendered to the club. Such subscription shall be deemed to be a debt due to the Honorary Treasurer of the Club for the time being.
- No person shall at any time be entitled to receive at the expense of the Club or of any Member thereof any commission percentage or similar payment on or with reference to the purchases of intoxicating liquor by the Club; nor shall any person directly or indirectly derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Club to Members or guests from any benefit accruing to the Club as a whole and apart also from any benefit which a person derives indirectly by reason of the supply giving rise to or contributing to a general gain from the carrying on of the Club.
- The purchase for the club and the supply by the club of intoxicating liquor shall be in the absolute discretion of a Sub-Committee of not less than three members being Members of the Committee appointed by the General Committee for that purpose, or elected at the AGM. In the event of any Member for any reason ceasing to be a Member of the Committee, he shall automatically cease to be a Member of the Sub-Committee and another Member of the Committee shall be appointed in his place. Such Sub-Committee shall in no way be restricted in freedom of purchase.
- No money or property of the Club or any gain arising from the carrying on of the Club shall be applied otherwise than for the benefit of the Club as a whole or for some charitable or benevolent purpose or purposes approved by the General Committee.
- Full accounts of the financial affairs of the Club duly audited by auditors shall be delivered to every member with the notice convening the Annual General Meeting.
- If any Member shall fail to pay his or her subscription by the end of May each year the Honorary Treasurer or Secretary shall send him or her a notice in writing to his or her address as recorded in the books of the Club calling upon him or her to pay the same within fourteen days. If he or she shall fail to so pay the subscription his or her Membership shall be automatically terminated without further notice.
- The Annual General Meeting of the Club shall be held after the end of the financial year on a date determined by the General Committee and fifteen months shall not elapse without a General Meeting. At the Annual General Meeting the following business shall be conducted:
- a) the presentation and (if accepted) the passing of the accounts for the previous financial year ending on the 30th day of September prior to the meeting which accounts shall first have been audited by the Club’s Auditors;
- b) the election of Officers and General Committee together with the team selection committee of two members and First XI, Second XI, Third XI, Fourth XI, Sunday First XI, Sunday Second XI and Mid-Week team captains and vice-captains;
- c) the election of two Auditors;
- d) such other business as shall have been communicated to the Honorary Secretary and included inthe notice of the meeting sent by him to the Members.
- An extraordinary General Meeting can be convened any time and shall be convened within 21 days on the requisition of 10 members of the Club, or one fifth of the total membership, whichever is the
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least. Such requisition must state the purpose for which such meeting is required.
- The Honorary Secretary shall at 14 days before any General Meeting announce on the Club Website and to Adult Members by EMail and/or Postal Communication to their home address as recorded in the Club’s current Membership Listing, a notice of the meeting stating the time when and the place where it will be held and the business to be conducted.
- The business at a General Meeting shall be limited to that provided by these Rules and those further matters set out in the notice convening the meeting. The quorum at any General Meeting shall be 10.
- At all meetings of the Club each paid up Member over the age of 16 years shall have one vote. Only fully paid up playing members and junior playing members over 16 years of age may vote on the election of the Team Captains, Vice Captains and Selection Committee.
- The President of the Club shall preside at all meetings of the Club but if he shall not be present within fifteen minutes after the time appointed for the meeting or has signified his inability to be present at the meeting, the Club Captain shall take the chair.
- The Club Chairman will preside at all meetings of the General Committee. In his absence the Chairman of the meeting shall be elected by the members present.
- The General Committee shall have power to expel any Member who shall offend against the Rules of the Club and whose conduct shall in the opinion of the General Committee render him unfit for membership of the Club. Before any such Member is expelled the Honorary Secretary shall give him seven days written notice to attend a meeting of the General Committee and shall inform him of the complaints made against him. No Member shall be expelled without first having an opportunity of appearing before the General Committee and answering complaints made against him not unless at least two thirds of the Committee then present vote in favour of his expulsion.
- Any member shall be entitled to introduce guests to the Club provided that no person whose application for membership has been declined or expelled from the Club shall be introduced as a guest. The member introducing a guest shall enter the name and address of the guest together with his own name in the book which shall be kept at the Club House.
- In addition to Club Members, the following persons shall be entitled to use the Club facilities and purchase intoxicating liquor:
- Members guests
- Official guests of the Club
- Members of visiting teams
- Club servants
- The Club shall be open between the hours of 0900 and 2400 on each day provided that the Committee shall have power by Resolution to extend these hours on any specified occasion.
- The permitted hours for the supply of intoxicating liquor shall be fixed by the Committee from time to time within the limits specified in the General Licensing Order for the County.
- Neither the Club nor any Officer thereof shall be liable to any Member or guest of a Member for any loss of or damage to any property occurring from whatever cause in or about the Club premises; nor for any injury sustained by any Member or guest whilst on or entering or leaving the Club premises; and a notice to this effect shall at all times be displayed in a prominent position on the Club premises.
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- No alteration or addition to these Rules shall be made except by a Resolution carried by a majority of at least two thirds of the members present at a General meeting, notice of which shall have contained particulars of the proposed alteration or addition. The Honorary Secretary shall as soon as possible and in any case within 28 days of making of such alteration or addition to these Rules give written notice of such alteration or addition to the Chief Officer of the Police and to the Clerk of the Local Authority of the District in which the Club is situated.
- If the number of ordinary Members of the Club shall at any time fall below 10, or if any time the Club shall pass in General Meeting by a majority comprising two thirds or more of the Members present and entitled to vote a Resolution (in this Rule called “the first Resolution”) the General Committee shall take immediate steps to convert into money all the property of the Club with power however to postpone or delay the conversion of any particular property if the Club in General Meeting shall so authorise. Out of the proceeds of such conversion, the General Committee shall discharge all debts and liabilities of the Club, including the expense of such conversion and any balance remaining in their hands shall be disposed of by them as the Club in General Meeting shall resolve; and thereupon the Club shall for all purposes be dissolved. Provided that if the Club shall not, within six months after the date of the first Resolution, resolve upon the disposition of any such balance, the same shall be divided equally between all persons who were ordinary Members of the Club at the date of the first Resolution. A copy of the notice convening any General Notice under this Rule shall be sent by the Honorary Secretary by post to every Member at his address as recorded in the Club’s Books not less than 14 days before the date appointed for the Meeting; but any accidental omission to send such copy or the non-receipt of the same shall not invalidate any proceedings or resolutions.
- Club colours are blue and gold.
- The property of the club shall be vested in four Trustees who shall be appointed by the General Committee and the property of the Club shall be vested in them to be dealt with by them as the General Committee may from time to time direct by resolution (of which an entry in the Minute Book shall be conclusive evidence). The Trustees shall be indemnified against risk and expense out of the Club property. The Trustees shall hold office until death or resignation or until removal from office by the General Committee. Whereby reason of such death, resignation or removal it is necessary that a new Trustee or Trustees be appointed, the Committee shall nominate the person or persons to be appointed the new Trustee or Trustees. For the purpose of giving effect to such nomination the Chairman of the General Committee appointed from time to time is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustee Act 1925 and shall by deed duly appoint the person or persons so nominated by the General Committee. An entry in the Minute Book as to the person who is from time to time the Chairman of the General Committee shall be conclusive evidence.
- The upkeep and maintenance of Reed Green shall be the responsibility of a Sub-Committee of not less than three members of the Club, appointed by the General Committee for that purpose, or elected at the Annual General Meeting.
29th November 2012.