Reed Cricket Club Policy Documents and Codes of Conduct (April 2018).
General Data Protection Regulation (GDPR)
This Privacy Notice sets out how Reed Cricket Club aims to repay the trust you have shown by sharing your personal data within the club.
The Privacy Notice in brief
It’s important that you read the full Privacy Notice to understand what information we hold, how we may use it, and what your rights are – but if you don’t have time to read it all now, here is a short summary:
• We collect information that is either personal data (such as names, addresses, telephone numbers, email addresses)
• We collect information about our registered club members
• We collect information to provide services or goods, to provide information, to fundraise, for administration.
• We only collect the information that we need, or that would be useful to us in our aim to provide the best possible service.
• We do our very best to keep personal information secure, wherever we collect personal data online.
• We never sell your data, and we will never share it with another company for marketing purposes.
• We only share data where we are required by law,
Reed Cricket Club Privacy Notice
Reed C.C. promises to respect the personal information you provide to us. We wouldn’t want to use it in a way that you won’t expect, so our Privacy Notice explains how we protect your privacy and how you can control how we use your personal information.
If you want to change the way in which we use your data or if you have a question about how your personal information is used, please contact us using any of the methods below:
Email: [email protected]
Phone: 01763 848835
Postal address: 1 Rose Villas, Jacksons Lane, Reed, Royston, Herts. SG8 8AB
Who we are:
In this privacy notice, whenever you see the words ‘we’, ‘us’ or ‘our’, it refers to
• Reed Cricket Club
How we use your personal information
We use your personal information in a number of ways to:
• provide you with the service or information you’ve requested.
• improve our website and the range of services and products we provide.
• provide you with useful information about events.
• produce surveys for you to participate in.
• keep you informed of fundraising opportunities.
• contact you with appropriate marketing messages where you have given us permission to do so.
• pass over your details when required, where appropriate to our insurers and our solicitors should you be involved in an accident or incident while on our premises or when taking part in one of our events or activities. (Playing members’ details have to be passed on to the ECB to enable registration on Saracens Hertfordshire Cricket League, Play Cricket and Juniors to the Hertfordshire Junior Leagues.)
What personal information we hold about you?
We only ask you to supply information that we need in order to provide the service you have requested. We will normally ask you to provide us with:
• Your name
• Your contact details
We may request other information where it’s appropriate and relevant, for example:
• Your bank details
• How you would like us to contact you
• Date of birth
• Accessibility or medical information where relevant to your participation in an event or activity
• Details of any accident or incident you may have been involved in while on our premises or while taking part in one of our events or activities
Where we collect your personal information from:
We collect personal information about you in several ways:
• when you contact us by mail, phone, email or live chat.
• when you complete one of our online or paper-based surveys or purchase or order an item from our online shop.
• via our local community groups.
• via an accident and incident form when you have been involved in an accident or incident on one of our premises or when attending one of our events or activities.
We understand that our member’s circumstances change and you can easily withdraw the permissions you have given us, at any time either by using our contact details in this policy or by using the methods we tell you about in our communications e.g. using the ‘unsubscribe’ link on our emails.
Who we share your data with
We do not share or sell your data to any company for marketing purposes.
Relevant Data is only supplied to Team Captains and Junior Team Managers.
How we keep your personal information safe
We take our obligations to keep your personal data safe and secure very seriously.
Within Reed Cricket Club, access to your personal information is strictly controlled on a ‘need to know’ basis. Nominated Committee members are only allowed access to your personal data if they have been sufficiently trained in data handling. We have specific technical controls in place to restrict access and these are monitored regularly. Our website is also monitored and protected to prevent it from unauthorised access.
All personal data sent to nominated members is protected. In all cases we require these persons to comply strictly with our instructions and they are not allowed to use your information for their own purposes other than Reed Cricket Club related business.
How long we keep your personal information
We keep your personal information for 5 years. This will then be renewed on completion and return of the annual registration form.
How you can find out about the information we hold about you
You have the right to request a copy of the information that we hold about you.
If you would like a copy of some or all of your personal information, please email or write to us using the contact details in this policy – we do not apply a charge for providing you with this information.
If we do hold information about you we will:
• give you a description of it.
• tell you why we are holding it.
• tell you whom it could be shared with.
• let you have a concise and clear copy of the information.
• We want to make sure that your personal information is accurate and up to date and we will be happy to correct or remove information you think is inaccurate.
What to do if you have a complaint
If you have a complaint, please contact our Data Protection Officer by writing to:
Mrs L. Robertson, Membership Secretary, RCC,
1, Rose Villas, Jacksons Lane, Reed, Royston, Herts. SG8 8AB
or sending an email to [email protected]
Changes to this privacy notice
This Privacy Notice was drafted with brevity and clarity in mind.
We keep our privacy notice under regular review. This privacy notice was last updated in: April 2018
Code of Conduct for Reed Cricket Club Members and Guests *
All Members and Guests of REED CRICKET CLUB will:
• Respect the rights, dignity and worth of every person within the context of Cricket;
• Treat everyone equally and not discriminate on the grounds of age, gender,
disability, race, ethnic origin, nationality, colour, parental or marital status, religious
belief, class or social background, sexual preference or political belief;
• Not condone, or allow to go unchallenged, any form of discrimination if witnessed;
• Display high standards of behaviour;
• Promote the positive aspects of Cricket, for example fair play;
• Encourage all participants to learn the Laws and rules and play within them, always
respecting the decisions of match officials;
• Actively discourage unfair play, rule violations and arguing with match officials;
• Recognise good performance not just match results;
• Place the well-being and safety of children above the development of performance;
• Ensure activities are appropriate for the age, maturity, experience and ability of the
• Respect children’s opinions when making decisions about their participation in
• Not smoke, drink or use banned substances whilst actively working with children in
• Not provide children with alcohol when they are under the care of the Club;
• Follow ECB guidelines set out in the “Safe Hands – Cricket’s Policy for
Safeguarding Children” and any other relevant guidelines issued;
• Report any concerns in relation to a child or young person, following reporting
procedures laid down by the ECB.
* Members and guests include all members and officers of the cricket club
and all guests of those members and officers, as well as all individuals
who watch; attend; participate or officiate in matches hosted by the club
in whatever capacity.
In addition to the above, all Club Officers and appointed Volunteers will:
• Have been appropriately vetted, if required;
• Hold relevant qualifications and be covered by appropriate insurance;
• Always work in an open environment (i.e. avoid private, or unobserved, situations and encourage an open environment)
• Inform players and parents of the requirements of cricket;
• Know and understand the ECB’s “Safe Hands – Cricket’s Policy for Safeguarding Children”;
• Develop an appropriate working relationship with young players, based on mutual trust and respect;
• Ensure physical contact is appropriate and necessary and is carried out within recommended guidelines with the young player’s full consent and approval;
• Not engage in any form of sexually related contact with a young player. This is strictly forbidden, as is sexual innuendo, flirting or inappropriate gestures and terms. The ECB adopts the Home Office guidelines. These recommend “people in positions of trust and authority do not have sexual relationships with 16-17 year olds in their care”;
• Attend appropriate training to keep up to date with their role, especially with respect to the safeguarding of children.
ECB Code of Conduct for Cricket Club Members and Guests – April 2018
Reed Cricket Club – Child Welfare Policy Statement
Reed Cricket Club is committed to ensuring that all Children and Young People (Aged under 18) who play cricket have a safe and positive experience.
Reed Cricket Club is committed to providing a safe and secure environment for junior cricketers. To help us provide that environment the Club Committee has formally adopted a set of Child Welfare Policies which put in place a framework safeguarding all juniors who play, train or watch cricket at Reed Cricket Club
We will do this by:
· Recognising that all Children and Young People participating in cricket (regardless of age, gender, race, religion, sexual orientation, ability or disability) have a right to have fun and be protected from harm in a safe environment.
· Ensuring that individuals working within cricket at or for our club provide a safe, positive and fun cricketing experience for Young People.
· Adopting and implementing the England & Wales Cricket Board (ECB) “Safe Hands – Welfare of Young People in Cricket” policy and any future versions of the policy. (This sets out a framework to fulfill the ECB’s commitment to good practice and the protection of Young People in its care within Cricket.)
· Ensuring that all people who work in cricket at or for our club, (such as Officials, Volunteers, Team Managers, Coaches etc.) understand that the Safe Hands Policy applies either directly or indirectly to all individuals working within Cricket (in a paid or voluntary capacity) according to their level of contact with Young People in Cricket. (If anyone has any doubt as to the relevance to their own role, they should contact The Club’s Child Welfare Officer.)
· Ensuring that all individuals working within cricket at or for the club are recruited and selected in accordance with ECB guidelines, and are subject to an enhanced CRB check.
· Developing and implementing policies and procedures which ensure that everyone (e.g. Volunteers, Coaches, Umpires, Scorers, Team Managers etc.) understand, accept and are supported in their role and responsibility with regard to the Duty of Care for Young People.
· Ensuring that all individuals working within cricket at or for the club are provided with support through education and training so that they are aware of and can adhere to good practice and code of conduct guidelines defined by both the ECB, and by the club.
· Appointing a Child Welfare Officer and ensuring that they attend all current and future training modules required by the ECB & the NSPCC, so that they have the necessary skills to be able to undertake their role effectively.
· Ensuring that the names & contact details for The Club’s Child Welfare Officer, and their role as the first point of contact for parents, children & volunteers within the club, as a local source of procedural advice for the club, its committee & its members, as the main point of contact within the club for The ECB County Welfare Officer and The ECB Child Protection Manager, and as the main point of contact within the club for relevant external agencies in connection with child welfare, is publicised to everyone within the club.
· Ensuring that correct and comprehensive reporting procedures exist for raising and managing child welfare concerns. (Such procedures recognising the responsibility of the statutory agencies and complying with The Local Child Protection Committee Procedures.)
· Providing everyone connected with the club (including parents, children and volunteers) with the opportunity to voice any concerns which they have (about possible suspected child abuse, and/or about poor practice) to the Child Welfare Officer.
· Ensuring that individuals working within cricket at or for the club are appropriately trained so that they are aware of how to respond to / manage any child welfare issues which may come to light. (Recognising that it is not the responsibility of those individuals working in Cricket to determine if abuse has taken place, but that it is their responsibility to act upon and report any concerns, so that child protection experts can then fulfill their responsibility to determine whether or not abuse has taken place.)
· Ensuring that all suspicions, concerns and allegations are taken seriously and dealt with swiftly and appropriately. (In accordance with pre defined child welfare procedures as defined by the ECB, Statutory agencies and The Area Child Protection Committee guidelines)
· Ensuring that access to confidential information relating to child welfare matters is restricted to the Club’s Child Welfare Officer and the appropriate external authorities as specified within ECB Child Welfare procedures.
Reed Cricket Club – Transport Policy
Transport to matches and practice sessions
Reed Cricket Club policy is that parents / guardians or other responsible adults* are responsible for transporting players to and from all matches and practice sessions and therefore the club will not be registering private vehicles for the transportation of individuals in connection with any fixtures or practice sessions arranged by the club.
The implementation of this policy is not intended to exclude any player from participation, and Parents or Guardians should contact The Club Welfare Officer if they have any problems with the transportation of players to matches or practice sessions.
* Note: The term “responsible adult” refers to a person who has been chosen by the parent / guardian of the child or young person being transported, and under such circumstances the parent & responsible adult are deemed to have made a private arrangement.
Reed Cricket Club – Photography / Video Policy
Photography / Video
1. All junior players & their parents will be provided with a copy of the club photography / video policy, which outlines the responsibilities of parents and the club, and all parties will be expected to adhere to this policy at all times.
2. Reed Cricket Club recognises the need to ensure the welfare and safety of all Young people (under 18) in Cricket. The Club will follow the guidance issued by the England & Wales Cricket Board (ECB) on the use of images of young people, a copy of which is available from the Club Welfare Officer, or from the ECB child welfare website www.ecb.co.uk
3. As part of this commitment, the club (and its officials / coaches etc.) will not themselves take photographs / video or other images of young people, nor will the club authorise the taking of any images of young people without the prior written consent of the Parent / Guardian, and the Young Player (for those between the age of 12-18).
4. The club understands that there may be circumstances under which a parent would not wish their child to be photographed. It is therefore the responsibility of the parent concerned to ensure that their child is not videoed or photographed. Parents are advised that the club is unable to supervise individual children (with respect to them being photographed / videoed) during cricket activities or competitions, particularly in locations which are open to members of the general public.
5. The recording of images of young people by ECB qualified cricket coaches, as part of a legitimate coaching programme within the club will be permitted to occur, subject to prior written consent of the parent and the young person being obtained, and subject also to the qualified coach undertaking the recording, analysis and storage of any such images strictly in accordance with all ECB coaching guidelines in force at the time.
6. The club will prohibit the use of all photographic equipment in changing rooms (including mobile phones which have the capability to take photographs)
7. If photographs (e.g. team or action shots) are to be submitted to the press, be published within club literature or on the Club website, names will not be stated alongside photographs & vice versa. The only exception to this will be where a specific need exists to identify one individual due to a notable individual occurrence / achievement. In any such occurrence, written parental consent will be obtained by the club in advance of publication, on a “one off” basis.
8. The Club will take steps to ensure that any images taken by the club itself, or authorised to be taken by the club will be used solely for the purpose they are intended, which is the promotion and celebration of the club’s cricketing activities, or as a part of a legitimate programme of coaching activity approved by the Coaches’ coordinator at the Club.
9. If you become aware that any images are being used inappropriately you should inform the Club Welfare Officer immediately.
Reed Cricket Club – Changing Room Policy
Changing Room Policy.
1. All junior players & their parents will be provided with a copy of the club changing room policy, and all players will be expected to adhere to the policy at all times.
2. Parental consent must be given if young players (under 16) are to share changing and/or showering facilities with adults.
3. Junior players (under 16) who do not wish to change or shower with adults will be under no obligation to do so & will be encouraged to change / shower at home.
4. Players who are under 10 will be required by the club to change clothes at home, due to the club being unable to meet the current ECB guideline which requires two members of staff of the same sex as the players to supervise under 10 players whilst they change.
5. All parents will be made aware that there are circumstances under which players under the age of 16 years may find themselves changing clothes / showering in the presence of persons over 18 years – particularly if junior players participate in senior cricket matches / practice sessions. If any parent is not comfortable with this arrangement then the parent must ensure that their child changes and / or showers at home. The parent must also ensure that the junior player does not enter changing facilities at any time if parental consent has not been given.
6. Adults working with young teams, (i.e. whilst the juniors are in their care for a junior match / practice session) including, coaches or umpires will not change or shower at the same time using the same facility as young players (under 16).
7. Mixed gender teams must have access to separate male and female changing rooms, or be provided with separate times when they can change in single sex groups.
8. All photographic equipment, (including mobile phones which have a capability to take photographic images) will be totally prohibited in all changing rooms at the club.
9. If the club has disabled players with specific needs, the Coach or the Club Child Welfare Officer will involve them (and their carer) if they wish to be assisted to change and will ensure that they provide full consent to any support or assistance required.
Reed Cricket Club – Code of Conduct for Parents / Guardians
• Encourage your child to learn the rules and play within them.
• Discourage unfair play and arguing with officials.
• Help your child to recognise good performance, not just results.
• Never force your child to take part in sport.
• Set a good example by recognising fair play and applauding the good performances of all.
• Never punish or belittle a child for losing or making mistakes.
• Publicly accept officials’ judgements.
• Support your child’s involvement and help them to enjoy their sport.
• Use correct and proper language at all times.
ECB Fast Bowling Directive
The Fast Bowling Directives are designed to raise awareness of the need to nurture and protect our young fast bowlers through their formative years, and have been welcomed by a significant number of coaches and managers. Research has shown that fast bowlers are by far the most likely players to be missing playing and training time due to injury.
For the purpose of these Directives a fast bowler is defined as a bowler to whom a wicket keeper in the same age group would in normal circumstances stand back to take the ball.
5 overs per spell 10 overs per day
Under 14 & Under 15
6 overs per spell 12 overs per day
Under 16, U17, U18 & U19
7 overs per spell 18 overs per day
Having completed a spell the bowler cannot bowl again, from either end, until the equivalent number of overs to the length of his* spell have been bowled from the same end. A bowler can change ends without ending his current spell provided that he bowls the next over that he legally can from the other end. If this does not happen his spell is deemed to be concluded. If play is interrupted, for any reason, for less than 40 minutes any spell in progress at the time of the interruption can be continued after the interruption up to the maximum number of overs per spell for the appropriate age group. If the spell is not continued after the interruption the bowler cannot bowl again, from either end, until the equivalent number of overs to the length of his spell before the interruption have been bowled from the same end. If the interruption is of 40 minutes or more, whether scheduled or not, the bowler can commence a new spell immediately.
In matches of 20 overs or less per team where the competition regulations only allow bowlers to bowl less than or equal to the number of overs specified as the maximum in a spell in the Directives the provisions requiring an equivalent number of overs from the same end to have elapsed before a subsequent spell can commence shall not apply (e.g. in any age group competition where a maximum of 4 overs per bowler is allowed these may be bowled at any time in the innings irrespective of the number of spells bowled).
Once a bowler covered by these Directives has bowled in a match he cannot exceed the maximum number overs per day for his age group even if he subsequently bowls spin. He can exceed the maximum overs per spell if bowling spin, but cannot then revert to bowling fast until an equivalent number of overs to the length of his spell have been bowled from the same end.
If he bowls spin without exceeding the maximum number of overs in a spell the maximum will apply as soon as he reverts to bowling fast. Captains, Team Managers and Umpires are asked to ensure that these Directives are followed at all times.
For guidance it is recommended that in any 7 day period a fast bowler should not bowl more than 4 days in that period and for a maximum of 2 days in a row.
Age groups are based on the age of the player at midnight on 31st August in the year preceding the current season.
*Any reference to he/his should be interpreted to include she/her.
ECB Fast Bowling Directive – current at April 2018
ECB Fielding Regulations
The ECB has regulations covering the minimum fielding distances for young players in all matches where a hard ball is used.
No young player in the Under15 age group or younger shall be allowed to field closer than 8 yards (7.3 metres) from the batsman’s position on the popping crease on a middle stump line, except behind the wicket on the off side, until the batsman has played at the ball.
For players in the Under 13 age group and below the distance is 11 yards (10 metres).
These minimum distances apply even if the player is wearing a helmet.
Should a young player in these age groups come within the restricted distance the umpire must stop the game immediately and instruct the fielder to move back.
In addition any young player in the Under 16 to Under 18 age groups, who has not reached the age of 18, must wear a helmet and, for boys, an abdominal protector (box) when fielding within 8 yards (7.3 metres) from the batsman’s position on the popping crease on a middle stump line, except behind the wicket on the off side. Players should wear appropriate protective equipment whenever they are fielding in a position where they feel at risk.
These fielding regulations are applicable to all cricket in England and Wales. Age groups are based on the age of the player at midnight on 31st August in the year preceding the current season.
ECB Fielding Restrictions for Young Players – current at April 2018
Captains, Team Managers and Umpires are asked to ensure that these
ECB Directives are followed at all times.